top of page
Schreibtisch mit Laptop

"Care & Finance closes the administrative responsibility gap in the first 90 days: post, deadlines and health insurance are managed systematically – so HR is relieved, and international employees find their footing in the Swiss system."

Administrative onboarding support for international professionals and HR teams

International hires bring knowledge and new perspectives – but they also create a phase of higher administrative complexity. Health insurance questions, cantonal differences, 90‑day deadlines, and repeated queries about official letters mean HR teams spend disproportionate time on operational detail work.

That’s exactly where Care & Finance comes in.
I guide international specialists through the administrative requirements in Switzerland in a structured way and relieve HR in this sensitive phase.

The responsibility gap in admin onboarding

Relocation agencies make sure your international specialists move to Switzerland. HR takes care of contracts, onboarding processes and integration into the team.
Between these two roles, an area often remains unclear:
  • Who explains the letters from the municipality, AHV and health insurer?
  • Who keeps an eye on the many deadlines and forms?
  • Who makes sure that nothing gets “lost between the chair and the desk”?
 
Care & Finance closes this gap – as a specialist interface between HR, employees and authorities.

Plannable HR relief – measurable and structured

International hires create predictable administrative overhead – which many SMEs underestimate. In many companies, HR spends several hours per hire on:
  • Clarifying compulsory health insurance
  • Answering questions about deductibles, models and forms
  • Sorting and forwarding official correspondence
  • Following up on missing documents
  • Internal coordination and information gathering
 
Even with conservative estimates, this easily adds up to 2–3 hours of operational HR time per person, just for insurance and authority‑related issues.

Errors or missed deadlines in this phase can lead to:
  • Compulsory assignment by the canton, retroactive premiums without choice, and additional penalty fees
  • Official inquiries
  • Unnecessary administrative follow-ups and clarification efforts for HR
  • Additional operational workload for HR
 
Administrative complexity is rarely visible – until the first missed deadline or unnecessary HR queries arise.

Time in perspective & measurable value

Example:
A company hires 10 international professionals per year. With an average of 3 hours of administrative HR effort per hire, this amounts to around 30 hours of HR coordination and follow‑up each year.

That is almost a full workweek – tied up in questions, coordination and administrative tasks instead of strategic HR work.
This means:
  • 20–25 hours of freed HR time
  • Significantly fewer operational queries
  • Lower risk of missed deadlines
  • Greater security in insurance and registration processes
  • A professional and stable start for new employees
 
Beyond measurable time savings, one thing emerges: administrative calm and clarity from day one.
Less operational detail work. More strategic HR work.

Impact through specialist support

HR departments are under pressure to onboard international professionals quickly, productively and in compliance – while at the same time:
  • Cantonal differences need to be taken into account
  • Legal deadlines must be observed
  • Language barriers complicate administrative processes
  • Questions about health insurance and official correspondence keep recurring
 
This operational detail work drains resources and increases the risk of avoidable compliance issues. Care & Finance brings structure, transparency and a clear interface between HR, employees and authorities.

Care & Finance takes over the structured administrative support of international hires.

In practice, this means:
  • Direct clarification of insurance and authority‑related questions
  • Structured support during the first 90 days
  • Deadline management and administrative orientation
  • Relief from ad‑hoc queries directed at HR
 
In practice, internal coordination efforts often decrease significantly – sometimes to less than one hour per international hire.

For companies

Admin Onboarding Starter – up to 90 days

For companies hiring individual international professionals.
Includes:
  • Structured support in the first 1–2 months (focus: post, deadlines, health insurance)
  • Individual administrative sessions (online)
  • Support in understanding and handling insurance and official letters
  • Defined, short updates to HR (status, open items)

Admin Onboarding Retainer – for recurring hires

For companies with regular international hiring (approx. 4–5+ per year).
Includes:
  • Monthly external support for international hires in their administrative onboarding phase
  • Defined monthly hour/case quota
  • Clear response times for queries (e.g. replies within 24–48 h)
  • Regular short HR updates (e.g. once a month: overview of ongoing cases / risks)

The solution: Structured administrative onboarding

The focus is on three core modules:
​
Post & Deadline Radar (first 90 days)
  • We ensure important letters and deadlines are not lost in the day‑to‑day admin.
Health‑Insurance Reality Check
  • International employees understand deductibles, models and the consequences of their choices – without product sales.
System Orientation Switzerland
  • Short, clear, individual – how the Swiss system of health insurance, social security and authorities fits together for this person.

Impact for companies

Clear, external support brings:
  • Fewer operational HR queries
  • Plannable administrative processes
  • Lower risk of missed deadlines and insurance issues
  • A professional and stable start for international professionals
 
Care & Finance acts as an independent partner in the background – structured, discreet and without commissions.
I complement existing HR and relocation structures without
competing with them.
bottom of page